University of Surrey
PhD Mobility Awards supporting Surrey students to spend time overseas to enhance their research
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These awards offer up to £2,000 for PhD students registered at the University of Surrey to travel overseas for research purposes.
The aim of this award is to enable PhD students at the University of Surrey to spend up to six months at a higher education institution overseas undertaking research activities that will contribute to their thesis. Applications which relate to the University of Surrey’s existing strategic partners and that support the University of Surrey’s Global Strategy will be given preference over those that do not. The visit should be to a university outside of the UK, and preference will be given to those based in a country listed by the Santander Universities Network.
The awards are open to all full-time PhD students at the University of Surrey. Full-time refers to registration status at the University of Surrey, meaning the student should not be undertaking a sandwich PhD at Surrey or visiting Surrey for a short time to contribute to an award from another institution. Student registered with Surrey to complete their PhD on a part-time basis are welcome to apply.
Awards of up to £2,000 are available. The funds may be used to support international and local travel, accommodation and subsistence. Consumables (such as IT equipment/lab materials/testing equipment) are not an eligible expense. The visit must take place by 31 December 2020. PhD students must be enrolled at the University of Surrey at the time of the visit. Students interested in applying should discuss their application with and have approval from their supervisor at Surrey.
In assessing the applications, the evaluation panel will consider the following:
Reporting: Successful applicants will be asked to submit a report following their visit. The format of the report will be written but images and engaging content such as a video diary/blog are encouraged. At a minimum, the report should summarise the activities undertaken, what was learned, and how the visit added value. Reports will be shared with Santander Universities UK and may be used on the University and Santander websites and via social media, including LinkedIn and Twitter.
Travel bookings: All travel bookings need to be made via Ian Allan Travel. Further details, including how to register for the online booking tool, can be found via the Business Travel pages on SurreyNet. All other expenses should be claimed via a student expense claim form. Successful applicants will be given a specific project code which can be used to make bookings and claim for expenses. Further details on the University’s expense policy can be found here: https://www.surrey.ac.uk/policies/staff_expenses_policy.htm
Travel insurance: All students and staff should read the Travel Insurance and Health and Safety advice on the Business Travel pages found on SurreyNet.
The University’s Personal Accident and Travel insurance automatically covers all staff and students whilst undertaking authorised visits involving travel outside England, Scotland and Wales. We ask that all travellers review the information and follow the guidance provided on the travel insurance following page.
Travellers are strongly advised to download TravelCert – an app which provides access to a personalised insurance certificate and contact details should you need to make a claim. Additional insurance cover should be taken out for extra-curricular activities/sports and additional non-work related travel.
Health and safety:
All travellers should inform themselves as to possible risks at their destination. The Riskline tool provided by Ian Allan Travel is used to facilitate this evaluation. Destinations which have a risk level between 1 and 3 are subject to self-assessment. The traveller should read the Country report and ensure they have any relevant inoculations. Where the risk line tool indicates a risk level of either 4 (High risk) or 5 (extreme risk), travellers should contact email@example.com for support to create a bespoke risk assessment for the travel itinerary. This will be done in partnership with SecureWest and the cost will be borne by the department.
The University has its own in-house Robens Centre Travel Health and Vaccination Clinic: www.rcohs.com, who will provide relevant travel health advice vaccinations, medication and travel goods. Travellers on University business can have the costs paid for using their Santander project code. Ideally they should be contacted 8 weeks in advance as some vaccines cannot be given together or take a period of time before they become effective.
It is the travellers’ responsibility to ensure they have informed themselves of the relevant risks and taken necessary precautions regarding health and safety for the duration of their visit overseas.
Enquiries: Louise Lawton in the Global Engagement Office can respond to enquiries. E-mail address: firstname.lastname@example.org
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